Meeting Scheduler

Find the perfect meeting time for everyone. Create a meeting poll, share with pa...

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Meeting Details

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Meeting Scheduler Features

Schedule meetings effortlessly

Time zone support
Group scheduling
Visual availability grid
No signup required
Share via link
Multiple time slots
Duration options
Auto-detect timezone
Mobile-friendly
Free unlimited use
Participant names
Best time highlight

Why Use Meeting Scheduler?

Smart Scheduling

Create polls with proposed times. Participants mark availability, and the tool highlights times that work for everyone.

Time Zone Support

Schedule across time zones easily. Each participant sees times in their local zone. No confusion about AM/PM or date differences.

Group Coordination

Perfect for scheduling with multiple participants. See at a glance when everyone is available.

No Signup Required

Create meeting polls instantly. Participants don't need accounts - just click the link and mark their availability.

Common Use Cases

When to use meeting polls

Remote Team Meetings

Coordinate meetings across continents. Everyone sees times in their local zone, eliminating confusion.

Client Calls

Find times that work for both your team and clients. Professional and efficient scheduling without back-and-forth emails.

Interview Scheduling

Send candidates multiple time options. They pick what works, and you confirm. Simple and candidate-friendly.

Group Video Calls

Schedule team all-hands, webinars, or group calls. Find times when most (or all) participants can attend.

How It Works

1

Create Meeting Poll

Enter your meeting title, duration, and select the date range you're considering. Choose your time zone.

2

Add Time Slots

Propose specific times for the meeting. Add as many options as you like across your chosen date range.

3

Share with Participants

Copy the unique link and send it to all participants. They'll see times in their local time zone.

4

Find the Best Time

Once everyone responds, see which times have the most availability. Lock in the meeting time.

Pro Tips for Scheduling

Propose Multiple Options

Offer 5-10 time slots across different days. More options increase the chance of finding a time that works for everyone.

Consider All Time Zones

When scheduling with international participants, try to include times that are reasonable working hours for all zones.

Set a Response Deadline

Tell participants when you need responses by. This prevents scheduling from dragging on indefinitely.

Confirm Promptly

Once you find a good time, confirm and send calendar invites quickly. Availability changes fast.

Frequently Asked Questions

Each participant sees the meeting times in their local time zone automatically. When you create the poll, times are stored in UTC and converted for each viewer based on their browser's time zone.
No, neither you nor your participants need accounts. Create a poll, share the link, and anyone can respond. It's completely frictionless.
Yes, the poll results show each participant's name and their selected time slots. You can see exactly who is available when.
The tool shows you times with the most overlap. If no perfect time exists, you can see which times work for the majority and reach out to those who can't make it.
Yes, participants can update their availability anytime before the meeting is confirmed. Just use the same link to modify their response.
No hard limit. The tool works well for small teams and larger groups. Results become more useful with more participants as patterns emerge.
Currently the tool shows availability but doesn't directly integrate with Google Calendar or Outlook. You can manually add the confirmed meeting to your calendar.
Polls remain active until you close them or the dates pass. After the meeting date range, polls are automatically archived.
Currently each poll is for a single meeting. For recurring meetings, create separate polls or use the same availability pattern each week.
Your poll URL is unique and unguessable. Only people with the link can see the poll. Participant responses are visible to all poll viewers.

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